Mideastern Michigan Library Cooperative

Director’s Report

July - August 2019

State Budget/State Aid:
State Aid Budget, FY2018-19:  All MMLC libraries received second half State Aid payments as of August 1, 2019.  Complete information is located at:  https://www.michigan.gov/documents/libraryofmichigan/LM-2019_State_Aid_Public_Library-Payments_657304_7.pdf

NOTE FY2018-19:  The total amount for State Aid is $12,067,700.  The per capita direct state aid is $.39689 and indirect $.39689.  Cooperatives will also receive $.39689 for direct aid.  The first 50% per capita rate is $.198445.

State Aid Budget, FY2019-20:  The budget has still not been finalized so there is no definitive news on State Aid. An additional $1 million has been proposed.  The State Aid Annual Reporting process opens October 1, 2019.  There will be two refresher webinars the last week in September on the LibPass software.

Personal Property Tax:
Personal Property Tax (PPT) reimbursement information is available on Treasury’s PPT Reimbursement website:  www.michigan.gov/pptreimbursement  under Other Municipalities 2018 PPT Distribution by Payee (updated May 2019).  The list is in alphabetical order by county.  Information from Kathy Webb:  PPT reimbursements are calculated and issued to municipalities based on the millage rates that are reported to the Michigan Department of Treasury on Tax Rate Request L-4029 (Form 614).  The Form 614 states that the form must be completed for each unit of government for which property tax is levied.  Therefore, if a library millage is reported on the Form 614 for a city, the library millage would be included in the city’s PPT reimbursement calculation. Libraries should contact Treasury directly if they have any questions regarding the calculation of the PPT reimbursements at: TreasORTAPPT@michigan.gov

Cooperative Services:
Programming:  The Summer Reading Program season was very successful. Irene booked an amazing 664 programs for fiscal year 2018-19, and has another 47 programs already confirmed for FY 2019-20.  Performer’s Showcase was well-attended and evaluations submitted by attendees and performers were excellent due to Irene’s consummate planning.  The event was moved to August to allow for booking time.

Director Search: The MMLC Board offered the Director position to Eric Palmer, Head Librarian at Northwood University, and his contract was signed in July. Eric will receive an orientation before the end of September and will officially begin on October 1, 2019.

NNLD Advocacy:  The National Library Legislative Day event will take place in May 2020 and funding for an MMLC contingency is included in the Proposed FY2019-20 budget.

Harrison District Library:  In July, I attended the HDL Board meeting and thanked the Board for their membership. It was a pleasure hearing about the initiatives of the library and Board. I also toured the future location of the library in a building which was formerly The Surrey House.

Cooperative Directors Association:
Cooperative Directors Association (CDA):  The CDA met in August at the Detroit Public Library and had a presentation from the Archivist at the Burton Historical Collection.

  • The CDA wished Roger Mendel and I happy retirements. Roger will be working until the new director search is completed and the new director has had an orientation.
  • The group postponed discussion of the SOAR process and will use the New and Advanced Directors workshops to help inform future conversations about member needs.
  • The CDA will sponsor an MLA Exhibitor table again this year. Directors felt that the experience last year was very positive and gave them a chance to speak with many library staff members in other cooperatives.
  • Concern about the e-book lending models that publishers are enacting was a topic of conversation. MLA, MCLS, and CDA will further explore ways to respond to publishers.


Collaborating Partners – CDA, LM, MiALA, MLA, and MCLS:  The Collaborating Partners decided to cancel the November 15, 2019 workshop Who Are We: What Library Professionals Need to Know About Gender & Sexual Identity.  After it was advertised, the library community reached out to express concern that the agenda did not adequately cover the topic. The committee determined that a redesign of the workshop agenda with input from various groups would make it a more valuable learning experience for attendees. It is anticipated that a Spring 2020 workshop will take place.  MMLC will continue as registrar for the workshop.


Library of Michigan (LM):  Randy Riley, State Librarian, made the report.

  • There are four workshops around the state for Census training.
    • Portage District Library – August 23
    • Peter White Public Library – August 28
    • Chippewa District Library – August 29
    • Bloomfield Township Library – September 29
  • A new early literacy resource, PebbleGo, has been added to MeL.
  • Michael Rice is the new Michigan Department of Education Superintendent.
  • Strategic planning is in progress and a draft three-year plan will be shared in the Fall.
  • There are six PLOUD workshops scheduled around the state in September/October. Some new features are being piloted through LocalHop, a Michigan company.  NOTE:  Lapeer District Library is already piloting that product which specializes in community calendars, library calendars, and event registration software.
  • The Library of Michigan and the University of Michigan School of Information are providing a Library Leadership Academy for small and rural public library staff. The application process ended August 16 and participants will be announced soon.
  • Small and Rural Library Conference is scheduled for April 13-15. Proposals for programs are due October 7.
  • New and Advanced workshops have been scheduled for September 14 and 15.
  • The new and improved library directory debuted on the LM website.
  • Summer Reading and Virtual Reading Workshops will be held in November at Bloomfield Township, Portage District and Putnam District Libraries.


Michigan Library Association (MLA):  Debbie Mikula, new Executive Director, made the report.

  • The organization is going through a transition and is working on a new strategic plan that will be completed by the end of the year. There will be a survey and focus groups meetings.
  • The Narcan bills have been signed into law. Emergent Bio Solutions will provide free Narcan to public libraries for two years.  Anyone in the library may administer Narcan, but it is an optional choice for libraries who wish to participate.  More information will be sent out by MLA.
  • A new website will debut on September 1, 2019. Newsletters will be consolidated rather than the weekly topical ones.  Action Alerts will be sent out separately.
  • The MLA Board has asked that a Michigan Advocacy Day be held in Lansing with an advocacy training prior to the event.
  • The MLA Annual Conference is in Novi again this year on October 16-18, 2019.


Midwest Collaborative for Library Services (MCLS):  Scott Garrison, Executive Director, made the report for MCLS:

  • MCLS is ending their relationship with Bibliotheca as of December 31 and libraries are encouraged to purchase products before the end of the year.
  • Engagement work continues with workshops focused on coming to agreement and handling conflict.
  • The Harwood Virtual Public Innovators Lab application process will open soon.
  • RIDES renewals have been completed and there is improved communication between MCLS and ProMed’s dispatch team. They have better information about drivers, missed stops, and other related issues.


MMLC Administration:

  • In July and August, I began meeting individually with MMLC library directors. It has been rewarding to end my tenure at MMLC in the same way I began in 2009.
  • Bryon Sitler, White Pine Library Cooperative Director, retired at the end of July and has been replaced by Kate Van Auken, former Cass City Library Director.
  • Roger Mendel, Northland Library Cooperative Director, announced his retirement and plans to stay through the hiring/orientation of a new director.
  • In August, we upgraded our office equipment. We are also one of the offices in the Mott Foundation Building who have helped usher in the installation of fiber that will improve our Internet access and we expect that work to be completed early this Fall.
  • I attended the CALL meeting of the Lapeer County library directors at the Almont District Library on August 20, 2019.
  • The MMLC registration system continues to work well; we had several registration events open over the Summer.
  • Karen Hornus, Community District Library, will complete her second term on the MMLC Board representing Class IV-V libraries. Karen has been Chair, Vice Chair, Treasurer, and chaired the recent Director Search. She was also a multi-year attendee to NLLD.  Karen will be missed for her dedication to board service and her ability to see all sides of an issue.
  • New MMLC Board members starting in September are Dr. Jay Jubar who will represent Holly Township Library on behalf of Class IV-5 libraries and Monica Fox, Chippewa River District Library, who will represent on behalf of Class VI libraries. Monica replaces Kristin LaLonde as the CRDL board representative.  Perry Valle was reappointed by the Lapeer District Library Board to serve a second term on the Board and a second year as Treasurer.  Board orientations precede the September meeting.
  • The Friends of Michigan Library Executive Committee and Board resumed their meetings late in August. MMLC continues as the fiscal agent for the FOML/Trustee Alliance.
  • Looking forward to the Advisory Council meeting on October 8, speakers will be Scott Garrison, MCLS; Joe Hamlin and Kathy Kosinski, Library of Michigan on Library Data; and Matt Pacer and Bernadette Bartlett, Library of Michigan on Special Collections. Registration will open soon.


Respectfully submitted,

Denise Hooks

MMLC Director